Pay Invoices Online
If your website has the Invoice Payments optional module, users will have a link to "Pay Invoices Online" on their My Account page under "Account Tools".
Here are the user's steps to submit a payment.
Step 1 - Select the Invoices to be Paid
Select the invoices to be paid from a list of open invoices:
- Automatically filter invoices by "Past Due Only"
- Use "Advanced Filters" to filter invoices by Invoice Number, PO Number, Date, or Amount.
- Click the checkbox at the top of the column to select all invoice payments, or select specific invoices.
- Edit the dollar amount to make a partial payment by selecting "edit".
- The total cost of the selected invoices that is being paid.
- Once the appropriate invoices have been selected, click "Continue" to go to the next step.
Note: Authorize.net limits the number of lines that can import via a credit card or eCheck payment to 30 lines. If you use Authorize.net as a credit card processor for your Invoice Payments, users will not be allowed to select more than 30 invoices for a single payment.
Step 2 - Select a Payment Method
- Select one of the available payment methods.
- When a payment method is selected, the required fields for that method will be displayed to be filled out.
- Any additional fees that are associated with your payment method will be displayed here.
- E-Check (ACH) and Credit Card payment information can be stored and used later as a saved payment.
- Submit Payment.
Once you select Submit Payment, you will be taken to a completion page and both the user and an Admin will receive a notification email with the details of the invoice payment.
Scheduled Payments
Users can schedule Invoice Payments ahead of time with the use of Scheduled Payments. Scheduled Payments are only available when using the Saved Payment type. Once a payment is scheduled, the user can see the "Scheduled" status in the "Open Amt" column of the Invoice Payments page.
As an admin, you can decide how many days ahead payments are allowed to be scheduled as well as view pending scheduled payments from the Invoice Payment Admin page.
Please contact Aldrich Web Solutions to enable Scheduled Payments.